Backup & Archive (v4.6.8) - Monthly Release Notes

Release Details - Backup & Archive - v4.6.8 - April 15th, 2026

This article is intended for Salesforce administrators, compliance officers, and IT teams responsible for managing Salesforce backups and data governance.

Release Type

• Monthly
• Applies to Flosum-hosted and self-hosted

Prerequisites

• A registered and configured Flosum Cloud Apps tenant
• Appropriate Flosum user permissions (SystemAdministrator or equivalent)

Summary

This article documents the monthly release for Backup & Archive (v4.6.8). It introduces the following features:

• A configurable limit on the number of binary data records processed per backup run to improve reliability and performance for organizations with large file volumes during initial backups.
• The ability to view archived Content Documents directly from related records in the Related Archives component.
• The ability to preview and download binary object files from backed-up or archived records in the Record View component.

Binary Data Backup Limit

Backup & Archive now includes a configurable limit on the number of binary data records (ContentVersions, Attachments) processed per run during the initial backup phase. By default, up to 5,000 records are backed up per run. The process continues automatically across multiple scheduled runs until every file record has been backed up at least once; after that, the limit is lifted, and only new or modified records are processed.

This limit addresses a Salesforce platform constraint in which file content is delivered per record rather than in bulk, which can cause backup jobs in large orgs to run for hours or become unresponsive. All major backup vendors enforce similar limits; Flosum's default of 5,000 provides faster initial coverage than most alternatives.

How It Works

The limit is configurable in the organization settings and applies only to the first full Composite Backup of an organization. It does not apply to Template Backup, Template Archive, or Import Backups/Archives.

• Default (minimum) value: 5,000 records per run
• Maximum value: 999,999 records per run

All non-file data (standard objects, custom objects, metadata) is always backed up fully in every run. The limit applies only to binary objects during the initial backup phase. Once the per-run count is reached, the job completes gracefully, and the next scheduled run picks up where it left off.

For more details on this feature, see the following article:

• Understanding Binary Data Backup Limits

Show Content Documents in Related Archives

The Related Archives component of Flosum’s Backup & Archive Salesforce package now includes a Content Documents card. This card displays a table of related Content Document records archived in the Backup & Archive application.

Use Case Scenario

Prerequisites:

1. The user has an organization with an Account object and at least one record that has related files.
2. The user has run an archive job in the Backup & Archive application that includes Content Document and Content Versions related to Account records.

Flow:

1. Open the Account record in the Salesforce organization.
2. Open the Related Archives component.
3. The component shows the new Content Documents card.
4. The Content Documents card displays a list of archived Content Document records.
5. Select a Content Document record to open it in the Record view component.

Preview and Download Binary Object Files

This feature lets users preview or download binary object files from backed-up or archived records in the Record View component of Flosum’s Backup & Archive Salesforce package.

• The Preview button is displayed for Binary fields on the Record View component.
• The Download button is displayed in the Preview window for a Binary field.

Use Case Scenario

Prerequisites:

1. The user has an organization with an Account object and at least one record that has related files.
2. The user has run an archive job in the Backup & Archive application that includes Content Document and Content Versions related to Account records.

Flow:

1. Open the Account record in the Salesforce organization.
2. Open the Related Archives component.
3. The component shows the new Content Documents card.
4. The Content Documents card displays a list of archived Content Document records.
5. Select a Content Document record to open it in the Record view component.
6. The component displays data from the Content Document record.
7. Click the Preview icon for the binary field to open a modal window with a document preview and a Download button.
8. Click Download to download the file from the Backup & Archive application.